March 2021 Minutes
MINUTES OF THE MEETING OF KIRTON PARISH COUNCIL HELD VIA VIDEO CONFERENCE UNDER “THE LOCAL AUTHORITIES (CORONAVIRUS) (FLEXIBILITY OF LOCAL AUTHORITY MEETINGS) (ENGLAND) REGULATIONS 2020” COMMENCING AT 7.00PM ON 18 MARCH 2021.
Present: Councillors: Cllr I Cole
Councillors: S Watson, P Watson (and Borough), C Brotherton, G Cole, D Danby,
S Wright, J Skinner, J Shelton, M Brookes (County)
Also Present: Mrs B Buttery – Clerk of the Council
Public Forum
No Residents attended.
49-21 Chairman’s comments
The Chairman welcomed all to the meeting.
50-21 Apologies for absence and reason given
Apologies were received from Cllrs Austin and O’Connor and their reasons for absence were accepted.
51-21 Receipt of any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any written requests for dispensations in relation to members’ disclosable pecuniary interests.
Cllrs I and G Cole declared that they are married to each other.
Cllr P Watson is on the Boston Borough Planning Committee and will not take part in discussions on planning applications.
Cllr S Watson declared an interest in that her husband, Cllr P Watson is on the planning committee at Boston Borough Council.
Cllrs I Cole and G Cole declared that they know the applicant of planning B-21-0085 but only on a neighbourly basis.
52-21 Approval of the minutes of the previous meeting
It was resolved after a proposal from Cllr G Cole and seconded by Cllr S Watson which was then unanimously agreed upon, that the notes of the Parish Council meeting held on the 18 February, previously circulated, should be recorded as the minutes.
There were amendments to make to the recent Finance and Recreation Committee notes and as such the Clerk will make the changes and send out ready for the next meeting.
53-21 Police Matters
There were no Police attending, however, PCSO Williams had emailed the Clerk a report of recorded crimes since the last meeting which are:
1 x theft, Kings Court – undetected
1 x assault, Hardwick Estate, under investigation
1x assault, The Mill – under investigation
1 x criminal damage, Craven Avenue, under investigation
54-21 Viewpoints on questions from members of the public
No public attended
55-21 Matters for the attention of Lincolnshire County Council/Boston Borough Council from/to County/Borough Councillors
Following on from a previous meeting and a request from Cllr Austin, the Clerk had queried all members and Borough and County Councillors and the conclusion was that the majority would like to stay on the same night. It was resolved after discussion that a decision will be made at the May meeting following on from the elections and how it affects Borough and County Councillors then.
Cllr Austin sent a report in her absence, the contents briefly were:
King Street – There will be an investigation regarding previous flooding (especially as there was sewerage in the flood water), but this could take several years.
Horseshoe Lane – Resurfacing of the footpath has dropped down the priority list due to the Station Road flooding works
Funding for businesses applying for the digital voucher and rural business grant closed early due to being over-subscribed.
Cllr Shelton arrived.
Cllr Brookes reported that the Green Lane jetting was due to start today. With regards to the Willington Road/Penny Gardens/Priestly Close flooding LCC were meeting with Black Sluice as per the report.
Cllr Brookes confirmed that the safety barrier on the pathway alongside High Street coming out of the Church footpath will be in place by the end of the month.
Cllr P Watson confirmed that the freezer on the corner of Hardwick Estate has now gone. The resident was issued with a community protection warning notice.
He also reported that the fly tipping on Horseshoe Lane was becoming a regular problem in the same spot. An officer from the Borough will attend and investigate.
Cllr P Watson thanked Cllr Shelton who reported dog fouling on Edinburgh Drive. As a result, the enforcement officers will do dog patrols.
Cllr Watson informed members that laybys are unfortunately not been emptied of litter/dumped rubbish as frequently as they should be at the moment due to the Borough’s bin staff being down on numbers due to covid/isolating.
Cllr P Watson reported that he is pushing for higher penalties to be issued for those caught fly tipping.
He is also on a group who are pushing the County Council to do away with the appointment time for the tips.
Cllr Wright asked why have the Borough stopped residents being allowed to put additional waste bags out with their household bins. Cllr P Watson will look into this.
Cllr G Cole asked why there is a limit on the new purple bins. Cllr Watson will also look into this.
56-21 Finance
Accounts for Payment – as per payment sheet dated March 2020/21 (12 of 12)
It was resolved that the payments should be made plus an additional payment of £400.18 to the Kirton Holme Church fund for the 2nd promised quarterly utility bill to be covered. This item was not on the payment sheet.
The council agreed that there should be no increase in the precept this year, however, due to a clerical error, an increase of £5000 was added on to last years figure. The spreadsheet had shown an incorrect increase due to a mis posting which is why members agreed to the figure thinking it was the same as last year.
The Clerk explained that the ‘safety net’ of physically checking precept request had not been done.
57-21 Report from minutes of the previous meeting/Clerk’s report
Date Raised Issue Raised Completed Ongoing
30.11.18 Uneven pavement reported on the pavement on the
Frampton side of Horseshoe Lane, in poor state of repair.
Was scheduled to have been done but never carried out.
Reported to LCC ref 342401.
03.12.18 LCC report that they need to investigate this matter further
21.02.19 Cllr Austin agreed to chase this up.
18.04.19 Cllr Austin informed members that this work has now been
scheduled to be done
08.08.19 The update on the LCC site is:
This fault will be assessed for the possibility of future permanent X
works and prioritised according to our Highways Asset
Management Plan.
21.08.2020 Clerk contacted Cllr Austin following on from a request from
Cllr S Watson to chase up the signage issue at Skeldyke Road.
Cllr Austin has raised this again with Highways Manager and is
waiting to find out when it will be done. X
23.12.20 Preliminary enquiries made regarding obtaining land for allotments.
12.01.21 Contacted various bodies with regards to obtaining land for
allotments. As of yet no success. Query made to Borough Council
for further information.
10-03-2021 Ongoing due to waiting for legal clarification as to whether the land
Already allocated to the Parish Council can be used for Allotment
Land (wording of the land registry title deeds) X
24.12.20 Grant forms completed towards getting funding from LCC for bus
shelter at High Street.
11.01.21 Grant approved subject to the bus shelter having a timetable
mounting added to the bus shelter. Bus shelter ordered and start
date given of 4th February 2021.
14.01.21 Highways approval needed and sought for the shelter. Residents of
Businesses adjacent to the site of the bus shelter met with Highways
And Parish Council.
10.02.21 Highways approval granted for the bus shelter. Lines for where the
Shelter will be installed have been marked out. Clerk booked new
Installation date of 2nd March. This is approved by grants.
10-03-2021 bus Shelter will be installed on 11th March – this delay is due to the
Contractor not getting the go ahead from Highways early enough. X
15.02.21 Still unable to follow up getting quotations for the War Memorial
Pillars and brickwork/point due to Covid restrictions. X
15.02.21 Requested a warrant be issued with Money Claim Online
To recover monies paid to contractor who didn’t do fencing. X
17.02.21 Resident of Kells Drove contacted me via email asking for a grit
Bin to be installed as many cars have come off the road this year
Application to LCC made ref 4158340
01-03-2021 LCC say that the location does not score high enough and as such
No grit bin will be installed on Kells Drove X
58-21 Correspondence received which the Council are invited to resolve on
- Lincolnshire County Council – temporary Traffic restriction for Openreach Cabling Works at Meeres Lane (between London Road and a point 300m west) and on Washdike Road (between Meeres Lane and a point 300m east) between 25-03-21 and 26-03-21
- Lincolnshire County Council – temporary traffic restriction – Kirton End – Electricity Main Works – Drainside North between 175m and 1150m south of B1391 between 12-04-2021 and 16-04-2021
- Email received from the Kirton PCC regarding the trees in the Churchyard. They were giving approval for the tree work to go ahead but had stipulations regarding tree stumps and any discovered human remains.
- A request was made from one person asking permission to metal detect in Dame Sarah Swift Park.
Members resolved not to approve this request.
- The residents at Kirton Holme who are putting in the bench outside the Church have asked for the go ahead to spend the money getting the foundations in which will likely be in the region of £300. This was approved unanimously.
59-21 Town Hall
Cllr Danby reported that the work on the ceiling in the main hall has been completed. Originally it was planned to redecorate the whole of the ceiling, but it was more work than thought and has been left for now. He reported that the Upsall Room fire door has been replaced. The rear of the Kitchen door came and was the wrong size so was sent back and reordered. The side door will be done soon.
Members agreed that a letter of thanks should be sent to Peter Booth for yet again stepping in and helping out when no one else was free to do so. He had gone to the Park when the contractor couldn’t get in using the padlock. Mr Booth checked the padlock and found it to be fault and cut it off.
60-21 Cemetery
It was resolved not to increase cemetery fees for the next financial year.
61-21 Parish Matters
- Reports from committee meetings held since last Council meeting
- Consider whether committees who have not spent their budget allocation may carry this over to next financial year for this financial year only.
This came about due to the Recreation Committee wishing to spend their allocation but not being in time to do so.They had resolved to allocate £200 to the ‘Wombles’ when they need something.This left £100.
A bin was wanted for the play area behind the Town Hall but it was more than the £100 remaining in their budget.It was resolved by members to purchase the bin that they wished to have.
- Allotment’s update
Nothing further to report at this time. The Clerk is chasing Ringrose Law to get an answer to the question ‘are allotments considered to be agriculture?’ but has heard nothing yet.
62-21 Reports for Various Bodies
Nothing to report
63-21 Planning applications
B-21-0072 Application for approval of reserved matters access, appearance, landscaping, layout and scale following outline approval B-19-0326 (outline application with all matters reserved for later approval for erection of a single dwelling) at land off Kirton Holme Road, Kirton Holme – NO OBJECTIONS
B/21/0085 - Application under s.73 for the removal of condition 3 (Agricultural Habitation Clause) of planning permission BR/0185/72 (Bungalow, garage and vehicular access) at Ardgraft, Swineshead Road, Kirton Holme, Boston, PE20 1TT – NO OBJECTIONS
B/21/0097 - Application for Approval of Reserved Matters (Access, Appearance, Landscaping, Layout and Scale) following Outline Approval B/18/0346 (Residential Development of up to 8 dwellings) at Land west of Millview, Donington Road, Kirton End, Boston, PE20 1NX – NO OBJECTIONS
64-21 Date & time of the next Parish Council Meeting
Date & Time of the next Meeting of the Parish Council will be held on Thursday 15th April 2021 via Zoom beginning at 7 pm. There being no further business to discuss, the Chairman thanked those in attendance and declared the meeting closed at 9.05pm.