January 2021 Minutes
MINUTES OF THE MEETING OF KIRTON PARISH COUNCIL HELD VIA VIDEO CONFERENCE UNDER “THE LOCAL AUTHORITIES (CORONAVIRUS) (FLEXIBILITY OF LOCAL AUTHORITY MEETINGS) (ENGLAND) REGULATIONS 2020” COMMENCING AT 7.00PM ON 21st JANUARY 2021.
Present: Councillors: Cllr I Cole
Councillors: S Watson, P Watson (and Borough), C Brotherton, L O’Connor, G Cole, D Danby,
S Wright, J Skinner, J Shelton, M Brookes (County)
Also Present: Mrs B Buttery – Clerk of the Council
Public Forum
No Residents attended.
01/21 To consider Co-option of new Members
Two candidates had been ‘interviewed’ by a panel and their reports sent to all members. At a vote for the first co-option it was decided unanimously to co-opt Jackie Skinner to the Parish Council. At a vote for the second co-option it was decided unanimously to co-opt John Shelton to the Parish Council. Both candidates were held in the zoom ‘waiting room’ whilst the discussions and votes were held then invited back. The Chairman welcomed the two new councillors to the Parish Council.
02/21 Chairman’s comments
The Chairman welcomed members to the first meeting of the year. He said that he hoped as a council, that more could be done for the residents in the Parish in 2021. He commented on the excellent job that the contractor has done at the Town Hall on the fencing.
03/21 Apologies for absence and reason given
Apologies were received from Cllr Welton and Cllr Austin as they were both attending a meeting at the Borough.
04/21 Receipt of any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any written requests for dispensations in relation to members’ disclosable pecuniary interests.
Cllrs I and G Cole declared that they are married.
Cllr P Watson is on the Boston Borough Planning Committee and will not take part in discussions on planning applications.
Cllr S Watson declared an interest in that her husband, Cllr P Watson is on the planning committee at Boston Borough Council.
05/21 Approval of the minutes of the previous meeting
It was resolved after a proposal from Cllr Cole which was seconded by Cllr P Watson, that the notes of the meeting held on the 17th December 2020 previously circulated, should be recorded as the minutes.
06/21 Police Matters
No Police attended however, PCSO Williams had emailed the Clerk the following information:
1 x Damage to property on Wash Road – undetected
1 x Possession of a bladed weapon – 1 arrest
1 x damage to property on Boston Road – under investigation
1 x damage to vehicle on Thomas Middlecott Drive – undetected
1 x assault on Thomas Middlecott Drive – under investigation
07/21 Viewpoints on questions from members of the public
No residents attended however, Cllr Wright reported that since the last meeting she has been in touch with the lady who attended December’s meeting and the issues at the Park have disappeared and that she said it has been quiet down there.
08/21 Matters for the attention of Lincolnshire County Council/Boston Borough Council from/to County/Borough Councillors
Cllr Austin was unable to attend but she did send a report in which she said that the design of a scheme to solve the Station Road flooding issues is due to commence on 27th January. Stakeholder and engineers’ visits will take place between January and April. A large amount of money has been allocated for this scheme.
Cllr Austin also reported that she had been made aware of the issues regarding the King Street flooding/sewerage issues and is waiting for more information from the residents affected.
Cllr Austin also said that she had been contacted by a resident at Hubberts Bridge/Kirton Holme border regarding an extension to the footpath. This is early days but she is taking this up with Highways.
Cllr Austin reported that she found it increasingly frustrating that she has to split the meeting night between Frampton and Kirton and asked that both Councils find a solution. It was resolved that the Clerk will liaise with Frampton Clerk and the Borough and County Councillors to find a solution if one can be found.
Cllr Brookes informed members that the flooding on Priestly Gardens/Willington Road and Penny Gardens investigation work was due to start on the 10th February.
Cllr P Watson reported that there is another issue with fly tipping (of a serious amount) at Langley Mews again. The previous tipped rubbish had been removed and resulted in one £300 fine plus another 2 were fined. One additional issue arose out of the fly tipping investigations which resulted in a child protection issue being raised.
Cllr P Watson also said that after a recent scrutiny meeting at the Borough, a task group on fly tipping has been formed and they would like to ask for ideas from residents on how they feel it could be tackled.
He also reported on a meeting that had been held over Facebook between Inspector Fran Harrod and Peter Hunn of the Borough Council where they discussed current issues and concerns. This was a success and will be scheduled again.
Cllr P Watson said that there is now an ongoing task regarding testing for Covid 19 in the Borough at the two sites. The Borough Council is keen that as many Borough residents get tested as possible.
He also updated members regarding the dumped fridge freezer on the corner of Hardwick Estate, this is on private land and an officer has attended once to the residence and will visit again, he may issue a protection warning notice.
09/21 Finance
1. Accounts for Payment – as per payment sheet dated December 2020/21 (10 of 12)
It was resolved that the payments should be made.
2. Members voted on the ratification of the decision in principle regarding quotations received from the Town Hall Management Committee for the replacement doors for the rear of the Town Hall. The Town Hall Management Committee Chairman has ordered the doors and it is hoped they will be fitted early February.
10/21 Report from minutes of the previous meeting/Clerk’s report
Date Description Complete Ongoing
30.11.18
03.12.18
21.02.19
18.04.19
08.08.19 Uneven pavement reported on the pavement on the Frampton side of Horseshoe Lane, in poor state of repair. Was scheduled to have been done but never carried out. Reported to LCC ref 342401.
LCC report that they need to investigate this matter further
Cllr Austin agreed to chase this up.
Cllr Austin informed members that this work has now been scheduled to be done
The update on the LCC site is:
This fault will be assessed for the possibility of future permanent works and prioritised according to our Highways Asset Management Plan.
21.08.2020 Clerk contacted Cllr Austin following on from a request from Cllr S Watson to chase up the signage issue at Skeldyke Road. Cllr Austin has raised this again with Highways Manager and is waiting to find out when it will be done.
23.12.2020
12.01.21 Preliminary enquiries made regarding obtaining land for allotments.
Contacted various bodies with regards to obtaining land for allotments. As of yet no success. Query made to Borough Council for further information.
24.12.20
11.01.21 Grant forms completed towards getting funding from LCC for bus shelter at High Street.
Grant approved subject to the bus shelter having a timetable mounting added to the bus shelter. Bus shelter ordered and start date given of 4th February 2021.
23.12.20 Moneyclaim online to recover monies from Contractor who did not start work on fencing at the Town Hall after deposit paid
11/21 Correspondence received which the Council are invited to resolve on
1. Lincolnshire County Council = Temporary Traffic Restriction – Kirton End for Anglian Water Maintenance Works at Kirton Holme Road between B1391 and a point 135m northwest on 8th February 2021
12/21 Town Hall
Nothing new to report at this time
13/21 Cemetery
Sadly our gravedigger has passed away. Members agreed that the Clerk should contact other grave diggers to enable the council to have our own again. It was also resolved that the Clerk should send a card to the late grave digger’s wife and make a donation of £100 in his name to the Air Ambulance.
14/21 Parish Matters
a. Reports from committee meetings held since last Council meeting
- Update for councillors as to how committee meetings should be conducted – advertising, minutes etc
Members were instructed on the basics on how to convene a meeting etc.
- Consider each committee setting meeting dates for the website
It was resolved that each committee will agree meeting dates for the coming year and let the Clerk have them for publishing
b. Consider ways to issue Community/Village award certificates
These have now been received by the Clerk. It was agreed to send the two children that did litter pick during the autumn a certificate each.
c. To consider forming a social media committee
It was resolved this was not necessary as the Policy is in place, however it was resolved that all members can automatically post to the Council Facebook site.
d. Allotments update
Cllrs P Watson and C Brotherton are now a working group with back up from the Clerk. Cllr P Watson and will contact land owners locally as soon as they are able to regarding obtaining land.
e. To ratify agreement in principle to contractor for Town Hall fencing
This was resolved unanimously.
15/21 Reports for Various Bodies
Nothing to report
16/21 Planning applications
B/20/0492 – Change of use of land from agricultural use to residential use and the erection of a garage and a maintenance equipment store at The Farm Yard, Mill Lane, Kirton End
Members commented that the information given is very sketchy. If the need is to build a storage facility to house machinery/equipment they did not see the need for the change of use from agricultural to residential.
B/20/0500 – proposed new driveway and vehicle crossover at 2 Edinburgh Drive, Kirton – No Objections
Determined Applications
B/20/0448 – Outline planning application for one dwelling with all matters reserved (Access, appearance, landscaping, layout and scale) at land adj to Parsley Cottage, Drainside South, Kirton – GRANT
B/20/0441 – Application for a lawful development certificate to confirm that the proposed extension to the garage is lawful at Ancaster Lodge, 10 Meeres Lane, Kirton - GRANT
17/21 Date & time of the next Parish Council Meeting
Date & Time of the next Meeting of the Parish Council will be held on Thursday 18th February 2021 via Zoom beginning at 7 pm. There being no further business to discuss, the Chairman thanked those in attendance and declared the meeting closed at 8.55 pm.