March 2022 Minutes
KIRTON PARISH COUNCIL
MINUTES OF A MEETING OF THE PARISH COUNCIL HELD ON TUESDAY 22ND MARCH 2022
Present: Councillors:
P. Watson, Chair, C. Brotherton, Vice Chair, F. Baillie, D. Jarvis, L. O’Connor, R. Pryke, S. Watson
Acting Clerk D. Fairweather.
Also Present:
PUBLIC FORUM
Member of public advised flagpole in war memorial grounds had been erected and invited parish Council to Official service on 23rd April. As planning application had been returned for further information PC must now apply again for retrospective permission. Cllr P Watson to speak with planning officer.
Concerns regarding zebra crossing near school. There have been some near miss accidents with children, and it was felt that a traffic light crossing would be more effective. Clerk reported she too had received concerns from a bus driver for school bus where a child had run out in front of him. His suggestion was barriers didn’t go far enough from crossing. Clerk to speak with Highways for risk assessment.
POLICE REPORT
No further updates on web page but PC had reported graffiti on memorial bench in war memorial grounds. BBC were also checking cameras for evidence.
REPORTS FROM REPRESENTATIVES
None
18-22 TO RECEIVE APOLOGIES FOR ABSENCE
Were received and accepted from Cllrs Austin and Brookes
19-22 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011
Cllr O’Connor as now Governor of the Middlecott School.
Cllr P. Watson declared membership of the Boston Borough Council Planning Committee.
Cllr S Watson declared she is married to P Watson who is on the Planning Committee.
20-22 TO APPROVE NOTES OF PREVIOUS MEETING OF 22ND FEBRUARY 2022.
Proposed Cllr S Watson, seconded Cllr Jarvis that these be a true record to become minutes. No objections.
21-22 TO RECEIVE UPDATES FROM CLERK
Clerk met with resident in Kirton End who wished to plant wildflowers in the grassed area at the end of Willington Road. No objections from PC, clerk had arranged for contractors to leave the area during flowering season. Asking also to repair seat. Suggested he obtains costings of replacement wood to be brought before council for approval. Also concern of salt bag left on verge, some distance from the salt tub.
CCJ for contractor has expired so will have to commence proceedings again. Clerk to try and contact to see if still in business.
22-22 TO DISCUSS PROBLEMS WITH SALT DELIVERIES AROUND THE VILLAGE
None required probably this year as tubs had sufficient. Consideration therefore to be given this year when salt is offered by Highways.
23-22 TO DISCUSS RECOMMENDATIONS FROM GRIEVANCE PANEL.
These 13 recommendations had been received from the first grievance panel meeting and it had become apparent since that the recommendations were already situ and no amendments were needed. Agreed unanimously.
24-22 TO RECEIVE UPDATES ON JUBILEE CELEBRATIONS
£1,000 grant received. BBC advised if PC moved the rubbish bin from cemetery to the Town Hall, they would empty it for PC to return. Cllr O’Connor pointed out the Health and Safety issues and it was agreed to cost a separate bin for the event which would be approximately £50.
Grant monies have been received from BBC budgets for PC’s. Football game booked.
Bird seed envelopes in hand, Cllr Brotherton advised Kirton Holme should be included in the distribution of these. Cllr Jarvis costing 3 security officers, the number felt the event required.
Musical entertainment booked.
Cllr Baillie advised primary school could not be used for parking due to insurance issues. Craft stalls being organised for church, with decorated hat competition.
Cllr S Watson to design poster for publication in new magazine and local free newspaper.
Update from Cllr Brotherton regarding Kirton Holme celebrations. Beacon is to be lit at 9.45, they have a bugler, and sound system. Cllr Brotherton is to make a speech and propose toast to Her Majesty. Request £500 be donated from Kirton PC. Agenda item for next meeting. Can the event also be in Kirton News and Facebook? Cllr S Watson to organise.
25-22 TO DISCUSS/APPROVE REPAIR WORKS TO THE BUS SHELTER
Quotation received from company that installed shelter. £450 to repair if other work in the area. £600 if making a purpose journey. PC all agreed, very expensive as broken Perspex recovered. Agreed not to spend money at this time as the shelter still has a roof.
28-22 TO DISCUSS DAME SARAH SWIFT PARK
Meeting at the park with a resident to assess maintenance and general upkeep. Trees on boundaries require attention. Clerk to speak with Greenscape and Arb Core. Fence panels along boundary to Ostler Walk regularly broken, presumed for easy access. Opportunity to replace fencing with gate. Clerk to speak with residents to ascertain ownership and thoughts of change of access.
Clerk to check when last inspection occurred as skate pikes are in need of attention.
Look into CCTV camera.
28-22 FINANCE
New pay rates for caretaker. Clerk to carry out staff appraisal and look into whether moving the bins in cemetery for collection could form part of her tasks, with perhaps a pay increase.
To Approve Payment of Accounts as per schedule – Agreed during closed session clerk to purchase a new laser printer, as goes with post, proposal accepted for new printer to be purchased. Proposed Cllr S Watson, seconded Cllr O’Connor. Carried.
29-22 PLANNING
B/22/0085The Farmyard, Mill Lane, Kirton End, change of use from agricultural to residential
B/22/0113 84 Boston Road, erection of three bay garage block with annex above. No objections to either application.
30-22 TO DISCUSS PAINTING OF ‘PHONE BOX
Local resident approached Chair regarding renovating the sorry state of the ‘phone box. Still belongs to B.T. Painting has to be professionals, but they will provide colour paint. Some glass also broken. Thoughts on if ‘phone could be decommissioned but that is the decision of B.T. on usage. Proposed Cllr P Watson, seconded Cllr Jarvis proceed with works.
31-22 TO RESOLVE TO GO INTO CLOSED SESSION TO RECEIVE REPORTS AND UPDATES FROM STAFFING COMMITTEE MEETING TOGETHER WITH PROPOSALS FOR FINAL PAYMENT TO PREVIOUS CLERK.
Resolved to go into closed session. Considerable number of factual papers forwarded to solicitors beforehand. Telephone preliminary hearing had taken place. Some unexpected revelations, but initially, with present documentation, no evidence of proof of complaint. Extension therefore given. Comments received from table: wait for solicitor’s feedback.
P45 now has to be issued. Total for December, 8 days for January less overpayments. Proposed and seconded, unanimous decision to agree these figures.
32-22 MEMBERS REPORTS
FB - PCC broken slabs on footpath, clerk to liaise regarding closure of churchyard.
Date of next meeting Tuesday 26th April 2022