May 2023 APM & AGM
KIRTON PARISH COUNCIL
The ANNUAL PARISH MEETING of Kirton Parish will be held on Tuesday.
23rd May 2023 beginning at 6.30p.m. In The Upsall Room, Kirton Town Hall, where the public have the opportunity to discuss matters with the Parish Council.
Present: Cllrs Watson, Jarvis, Elston, Astill, Sohail
Also Present: Newly appointed Borough Cllrs Middleton and Rylott. County Cllr Brookes. Acting Clerk Diane Fairweather and seven members of the public.
AGENDA
Member of public asked if the meeting could be recorded. Recordings are legal but the Chair thanked him for advising this was to be the case.
Member of the public asked for the return of the petition obtained against the car parking restrictions.
A thank you was given for the comprehensive reply given to the questions asked by the newly formed Kirton Car Park Group. The question was posed regarding the statement, but Chair reiterated again that the Town Hall was a business, and it had to pay its way. The signage of two separate car parks was questioned and it was agreed that it should now be treated as one.
Also, complaints of when the correct return time to the car park would be on the sings. Clerk confirmed in constant communications with the Company.
Further questions may be asked when the group have met again to discuss the Parish Council’s comments.
Drugs again witnessed in the Town Hall Rec which have been reported to the Police.
1.Notes from the 2022 Annual Parish Meeting. No minutes as no attendance
2.Chairmans Report: Chair presented report of the past year and future plans of the Parish council.
ANNUAL PARISH COUNCIL MEETING
Minutes of the Annual General Meeting of Kirton Parish Council on Tuesday 23rd May 2023 at 7 pm in The Upsall Room, Kirton Town Hall
Councillors F. Baillie, C Crisford and R Pryke joined the meeting.
Chair congratulated the three Borough Councillors newly elected and welcomed them to the meeting.
POLICE UPDATES no updates, but notification from the Chief of Lincolnshire Police that as PCSO’s no longer attended meetings and communication between parish councils and the Police had broken down they have decided to hold Zoom meetings for all parish councils to join every SIX months. Council agreed this not acceptable and would question the increase in Police costs to the residents with the growing reduction in PCSO’s.
TO RECEIVE UPDATES FROM ELECTED BOROUGH AND COUNTY COUNCILLORS
Cllr Brookes advised the advert for 30 mph in the village had received no objections and work should be conducted in two -3 months.
Bungley Lane- Clerk had spoken with Cllr Brookes on the poor state of the improvements which he agreed with. Cllr Brookes met with Highways, and they advised this is only Stage I and there will be III stages to complete the works.
Cllr Middleton advised that at the recent AGM of Boston Borough Council David Brown had been appointed Mayor of Boston.
Cllr Pryke –Parking at the Orthodox Church had been reported to the Police again. Inconsiderate and inconvenient parking. He had requested Police to attend on a Sunday and would approx. the Church to discuss problems.
BBC are to start enforcing incorrect rubbish in bins. Fines will be issued after a second offence.
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ANNUAL PARISH COUNCIL MEETING
All Councillors had signed the Declaration of Acceptance of Office forms before the meeting commenced.
38/23 ELECTION OF CHAIR AND COMPLETION OF DECLARATION OF OFFICE.
Cllr Pryke nominated Cllr Watson, seconded Cllr Baillie. There being no further nominations, Cllr Watson accepted the post and signed the Declaration of Acceptance of Office as Chair.
39/23 APOLOGIES FOR ABSENCE
None
40/23 ELECTION OF VICE CHAIR
Cllr Crisford nominated Cllr Jarvis, seconded Cllr Pryke. Cllr Baillie nominated Cllr Pryke, but he was not willing to stand at this time. No further nominations, Cllr Jarvis was duly elected Vice Chair.
41/23 TO CO-OPT NEW COUNCILLOR AND COMPLETION OF DECLARATION OF OFFICE.
Two new members applied to be co-opted and it was proposed Cllr Watson, seconded Cllr Jarvis that the Councillor Co-Opt the two. Cllrs Mark Elston and Myriam Sohail signed the Declaration of Acceptance of Office.
42/23 RECEIPT OF ANY DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
Cllr Jarvis declared interest in Agenda item 13 as he was known by the supplier.
43/23 TO RECEIVE AND APPROVE NOTES OF THE MEETINGS ON 25TH APRIL 2023.
Proposed Cllr Jarvis, seconded Cllr Baillie that these be accepted as a true copy of the meeting. Unanimous.
44/23 TO RECEIVE CLERK’S UPDATES
E.V. Points – clerk met with a representative from Rolec and was given a presentation. The Company are prepared to come and do the same to the PC, or a group could go to their offices and have a presentation with the E.V. models on site. Guide price £2500 for vandal free one + fitting and connection
Covid bench -PCC held a meeting following our request for more information on bench. They confirmed it was discussed at a recent meeting but had given no further information.
Mr Anderton – bulbs Kirton End, emailed for a meeting but heard nothing.
Orthodox Chapel – no further action following the disturbances and inconsiderate parking. If the building is no longer owned by the PC, there will be no control over this. Cllr Astill advised there is a sign on the door advising of available parking in the Doctors surgery. Cllr Pryke had been advised there were marquees erected and BBQ’s being held. Cllr Baillie asked if rent still being paid. It is but only a peppercorn rent. Clerk to ascertain further information. Agenda item next meeting to decide future and whether a meeting should be called with their personnel.
45/23 TO ELECT PARISH COUNCIL COMMITTEE REPRESENTATIVES.
A) FINANCE COMMITTEE
Cllr Bailee proposed Cllr Pryke seconded Cllr Watson. Cllr Watson proposed Cllrs Elston and Baillie. seconded Cllr Sohail. All carried unanimously.
B) HR & STAFFING
Cllr Watson proposed Cllr Jarvis seconded Cllr Crisford. Cllr Watson proposed Cllr Baillie seconded Cllr Sohail. Carried unanimously.
46/23 TO ELECT EVENTS GROUP.
Cllrs Baillie, Sohail, Jarvis and Crisford all nominated and carried unanimously.
47/23 TO ELECT PARISH COUNCIL REPRESENTATIVE
A) KIRTON TOWN HALL MANAGEMENT COMMITTEE
Cllr Baillie proposed Cllr Sohail seconded Cllr Jarvis. Cllr Astill nominated himself as he was interest, seconded Cllr Elston. Agreed that although only one representative required, they could share the post. Clerk to advise Management Committee.
48/23 TO DISCUSS THE COUNCIL’S AWARENESS OF CORRESPONDENCE FROM THE PUBLIC & ACKNOWLEDGEMENTS RECEIVED. INCLUDING THE ATTITUDE OF THE COUNCILLORS SPEAKING WITH THE PUBLIC
At the request of a member of the public wanting to know the procedure for the Parish Council responding to correspondence and giving responses to questions in a polite manner. Chair agreed following some of the public forums recently the situation had gotten out of control and could have been managed better. Cllr Astill suggested that as previously the Parish Council office be opened again in order that the public can attend and ask questions and receive information. Did not have to be the clerk and could be a different member of the Parish Council on a rota. Chair agreed a positive idea. To be an agenda item next meeting to be discuss how this could work.
49/23 TO DISCUSS THE TRANSPARENCY OF THE PARISH COUNCIL
This again was at the request of a member of public. The Parish Council are always approachable and only certain matters must be taken in Closed Session, not to keep things from the public but discuss things that are on a confidential nature. Any information regarding anything but closed session meeting is always available under the Freedom of Information Act.
50/23 DISCUSS/APPROVE TOWN HALL DEFIBRILLATOR
Having discussed previously, members had now had the opportunity of comparing whether to replace the batteries as they were close to the life’s end or to replace with a new machine which ten years on is more efficient, easier to use and had an 8year guarantee. Three models brought to table with prices between £750 and £1075. It was proposed Cllr Watson, seconded Cllr Baillie that the replacement of one similar to the current model be purchased at a cost of £750.00. Agreed unanimously.
51/23 TO UPDATE AND REVIEW POLICY DOCUMENTS. (COMMUNICATION AND COMPLAINTS)
Deferred o the next meeting.
52/23 TO RECEIVE FINANCE REPORT
A) TO DISCUSS DONATION TO THE FORGET ME NOT CLUB, KIRTON HOLME.
Group meet in the School Room of the Church in Kirton Holme and were asking for a donation towards their rent of £120 for the year. After discussion Cllr Jarvis proposed £60 be donated to their funds. Seconded Cllr Pryke.
B) TO APPROVE PAYMENT OF ACCOUNTS AS PER SCHEDULE. Proposed
Cllr Watson, seconded Cllr Baillie.
53/23 PLANNING – DISCUSS AND REPORT ON APPLICATIONS RECEIVED SINCE THE LAST MEETING.
B/23-0145 Erection of seven light industrial units on Stonebridge Business Park, Avalon Road – no objections
54/23 TO RECEIVE MEMBER REPORTS
FB - PCC had not had response for the request of a remembrance tree in the Churchyard. PC has no objections. Two memorial stones requiring attention.
Date & Time of next Meeting 27th June 2023