May 2018 Minutes
MINUTES OF THE ANNUAL MEETING OF KIRTON PARISH COUNCIL HELD IN THE UPSALL ROOM, KIRTON TOWN HALL ON THURSDAY 17th MAY 2018.
Present: Councillors: D Danby – Chairman
Councillors: R Bemrose, C Brotherton (and Borough), D Smith, M Hannay,
C Rylott (and Borough), R Foster, I Turner, P Watson, C Sharp, M Brookes (County)
Also Present: Mrs B Buttery – Clerk of the Council
5 residents/representatives
Sgt Dickinson and local PCSO
Public Forum
Representatives attended from the New Life Fellowship Church, The Town Hall Management Committee and then two residents attended, one from Skeldyke Road and the other from Ostler Walk.
The New Life Fellowship Church continues in its quest to build a new building. It is likely that the foundations will be in this summer. The Library has regular users. The older residents group is growing in numbers, as is the toddler group.
The Town Hall Management Committee Chairman’s report was given by Rachel Wainright. The interior of the building continues to improve and be modernised. Bookings are up. The lunch club is so popular that it now has a waiting list. The Chairman’s report also thanked the volunteers that make up the Town Hall Committee and thanked the Parish Council for its ongoing support.
One resident from Skeldyke Road asked for help regarding the speed of vehicles which travel down Skeldyke Road. He would like the current 60mph speed limit reducing.
The resident from Ostler Walk spoke about the ongoing issues with anti-social behaviour/smoking of probable drugs/drinking of alcohol within the park. The Police Sgt asked the resident to emphasis to residents who are concerned that they MUST ring 101 and report ALL incidents because even if the Police don’t attend, they have the calls logged and therefore future Police resources will be allocated in the Park as it would be identified that there is a need. The Police Sgt thanked the resident for his part in reporting issues and said that patrols are made to the Park area regularly. Sgt Dickinson also said that he would arrange for a data collection exercise from residents near to the park/overlooking the park.
69/18 Election of Chairman
Cllr Turner nominated Cllr Danby, this was seconded by Cllr Smith and agreed by the remainder.
70/18 Chairman’s acceptance of office
Cllr Danby accepted the nomination and signed the declaration.
71/18 Appointment of Vice-Chairman
Cllr Danby nominated Cllr Ransome as Vice- Chair, this was agreed unanimously. Cllr Danby had already asked Cllr Ransome who was unable to attend this meeting and she had accepted. Official acceptance and next meeting.
72/18 Appointment of representatives to committees
The representatives were finalised. Clerk will issue amended list at the next meeting.
73/18 Chairman’s comments
Cllr Danby thanked Cllr Turner for his efforts as Chairman over the last 4 years. He said he had carried out his role over and above what was expected of him, especially in his involved role liaising with the Police.
74/18 Apologies for absence and reason given
Cllr Edwards, Cllr S Ransome, Cllr S Swan-Smith, Cllr A Austin sent their apologies and reasons for absence which were accepted by the Council.
75/18 Receipt of any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any written requests for dispensations in relation to members’ disclosable pecuniary interests.
Cllr Bemrose declared a personal interest in item 12. Town Hall on the agenda as her mother is Chairman.
Cllr Rylott declared an interest in Planning as she is on the planning committee at the Borough, she will take no part in discussions in this item. She is also Vice-Chairman of the South East Lincolnshire Local Plan committee.
Cllr Turner declared a personal interest in planning item B/18/0147 as the applicant and architect are personally known to him. He will take no part in discussions on this item.
76/18 Approval of the minutes of the previous meeting
It was resolved that the notes of the meeting held on the 19th April 2018, previously circulated, should be recorded as the minutes.
77/18 Police Matters
Only what had been discussed during the public forum. The Police had been invited to attend to specifically be able to answer queries on the issues occurring in the village recently.
78/18 Viewpoints on questions from members of the public
The issue regarding the speed on Skeldyke Road was discussed. It was resolved that the Clerk should contact LCC and ask what their policy is regarding the possibility of getting the speed limit reduced on this road.
79/18 Report from the minutes of the previous meeting/Clerk’s report
a. Damaged pedestrian guard rail on corner of High Street/Boston Road reported to LCC ref 101000284689
b. Station Road (High Street junction) – poor state of road surface – reported to LCC under ref 101000284688
80/18 Correspondence received which the Council are invited to resolve on
a. Follow on from Councillor suggestion for new development off London Road.
b. LCC report that they have taken all necessary action and no further action planned at pedestrian guard rail Boston road/High Street.
c. Letter/email from Lincolnshire Police Headquarters offering training for Remembrance Day and St George’s day parades.
Members felt that it was unfair to expect this to fall to only the Parish Council as the event is led by the British Legion. Clerk to contact the RBL and see if they will also send someone for training.
81/18 Matters for the attention of Lincolnshire County Councillors/Boston Borough Councillors
Cllr Brookes updated members on the Dennis Estate flooding issue. One half of the site has had work carried out but the other still needs to be done. Jetting will also need to be done of the pipes. This work will continue. Highways has undertaken to carry out the work. Other investigations are still ongoing.
Cllr Rylott informed members that at the recent Borough Cabinet Meeting it was suggested that Parishes precept for the legal obligations that they have now got under GDPR. This matter is still ongoing.
82/18 Planning applications:
B/18/0147 – approval of reserved matters (access, scale, landscaping and appearance) following outline approval B/15/0066 (demolition of existing workshop and erection of 2 no. dwellings) at Land adjacent to Watersmeade, Beck Bank, Knights Bridge, Kirton Holme. – NO OBJECTIONS
B/18/0109 – Erection for first floor side extension at The Laurels, Beck Bank, Kirton – NO OBJECTIONS
B/18/0154 – Application for prior approval for the erection of extension to existing agricultural storage building at Sunnyside Farm, Holme Road, Kirton Holme – NO OBJECTIONS WHEN SEEN BY PLANNING COMMITTEE ON 24TH APRIL.
Determined Planning Applications
B/18/0101 – Erection of 2 no. detached residential dwellings, 1 no. detached garage, and new vehicular access at 52 Station Road, Kirton – REFUSED
B/18/0097 – Resubmission of B/17/0035 for prior approval for proposed change of use from agricultural building to a dwelling house (Class C3) and for associated operational development at Agricultural Building, The Farm Yard, Mill Lane, Kirton End - GRANT
83/18 Accounts for payment
a. Presentation of the accounts for the financial year 2017/18 along with the Annual Governance
Statement.
The Clerk read the Annual Governance Statement and it was resolved that the Council had acted in
accordance with the statement. Declaration signed and dated by the Chairman and the
Clerk/Responsible Financial Officer.
b. Accounts for Payment – as per payment sheet dated May 2018/19 (2 of 12)
It was resolved that the accounts should be paid as per the payment sheet.
c. The Clerk informed members that the investment account was due to come to fruition at the end of the month. It was resolved to reinvest the money plus interest for a further year.
84/18 Town Hall
Cllr Sharp attended the last Town Hall Management Committee meeting. The Town Hall continues to do well, it has just gained another 5* rating from the Borough for the kitchen inspection.
The Chairman of the Town Hall is currently getting quotes to put in a slope on the Upsall Room rear exit so that it is accessible to wheelchairs without going all the way round to the front. The Village Day will be held on the 8th July. The Management Committee have agreed after a suggestion from Cllr Sharp that the Parish Council should be present at this community event to show their presence but also to answer queries about what the council can and cannot do. The Town hall they may hold a Xmas bazaar to coincide with the lights turn on.
85/18 Cemetery
Following on from a recent visit by the cemetery committee, a few issues were brought to light. Cllr Brotherton indicated that one of the trees may need work in the future, but was happy for the tree inspection to be carried out in the new year to confirm this. A length of the hedge has died and will need replacing. The footpath needs to be extended now that the new section is being used. Cllr Foster will sort out the maintenance strip between the development and the cemetery – it needs some tidying up. Within the old cemetery some of the headstones do lean, although when they are tested, they do not more. Moles are an ongoing issue in the cemetery. The Garden of Remembrance seems to have been targeted by moles.
Cllr Hannay asked whether the Chapel congregation could be reminded not to park on the paths. Clerk will ask the vicar to remind his congregation. Cllr Turner will ask the Police to ticket those who do park on the footpaths as it is a danger for the blind residents and those with mobility scooters/pushchairs/prams too.
86/18 Reports for Various Bodies
Cllr Rylott informed members that the beacon in Kirton Holme will be lit on the 11th November to mark the end of the 1st World War. She asked for a donation of £100 towards refreshments which will be served after the service to be held.
(Cllrs Foster/Brookes and Rylott left the meeting.)
Cllr Bemrose asked whether it would be possible to buy a Tommy Silhouette to have in the War Memorial to mark the 100 years end of the 1st World War. Clerk to get information.
87/18 Parish matters
a. Consider adopting Standing Orders 2018 – previously circulated to all.
It was resolved to adopt this latest version.
b. Consider adopting Data Protection Policy – previously circulated to all.
It was resolved to adopt the Policy.
c. Consider adopting Data Breach Policy – previously circulated to all.
It was resolved to adopt the policy.
d. Inspection of the park, update.
The inspections of the Park by the Borough inspector have now begun.
e. Reports from committee meetings held since last Council meeting.
None held
88/18 Date & time of the next Parish Council Meeting
Date & Time of the next Meeting of the Parish Council will be held on Thursday 15th June (Upsall Room, Kirton Town Hall) beginning at 7 pm. There being no further business to discuss, the Chairman thanked those in attendance and declared the meeting closed at 8.3\\5pm.
Dated: Chairman: